nlse-gmbh

NLSE GmbH

Assistent:in Teilzeit/Freiberuflich - Wien- Flexible Hours! 
Flexible hours and payment options! 
NLSE GmbH 
Wien, 09. Bezirk, Alsergrund 
Executive Assistant (In-Person & Home Office) ASSISTENZ, SEKRETARIAT 
Location: Vienna, Austria
Employment: Freelancer/Part-time, In-Person & Remote 
Working Hours: Monday to Friday, flexible
2-3 days/week, 3-4 hours each time (2-3x die Woche, zu je 3-4 Stunden.) Agreed weekly and customised to your availability. 
Employment: Freelance contract (contract below the insignificance limit) 
Anstellung: Freier Dienstvertrag (Vertrag unter der Geringfügigkeitsgrenze)
Pay 10-14€ per hour (depending on type of work)
About the Role: 
We are seeking a proactive and highly organized Executive Assistant to provide essential support in daily operations to Frau Dr. This role is centered around running errands and assisting with various administrative tasks for a busy CEO and doctor. The in-person presence is crucial to ensure efficient completion of errands, shopping, paperwork, and other support duties.
Key Responsibilities:
-Organization of invoices and other business-related financial documents.
-MUST have advanced AI tools capabilities. Much of the work will require you to update online platforms, manage audio/video transcription and filing, GPT, Delphi clone, and many more platforms using AI. 
-Assist with paperwork assignments for the business, including organizing and filing documents.
-Run errands as requested, ensuring all tasks are completed efficiently and on time.
-Shopping for personal and business-related items.
-Pick up and drop off items for various needs (e.g., post-office, prescriptions, dry cleaning, etc.).
-Support of the management in administrative and organisational matters
-Purchase of materials for office
-Assist in filing to accounting
-Occasionally assist with light cleaning/water office plants as needed.
Requirements: 
-Excellent knowledge of MS Office, Excel, MacOS, SharePoint, Google platforms, ChatGPT, Canva, Delphi, and many more AI platforms. 
-Previous experience as a Executive/Office Assistant or similar role is preferred. 
-Strong organizational skills and attention to detail. 
-Excellent communication and multi-tasking abilities. 
-Reliable, trustworthy, and able to maintain confidentiality. 
-Ability to handle time-sensitive tasks and work independently. 
-FLUENT in English (spoken and written) (CEO/Frau Dr. is English first-language) 
-Basic proficiency in German (spoken and written). 
-Knowledge of a third language is appreciated. 
-Organisational talent and structured way of working, detailed and reliable work 
-Communication skills and negotiation skills 
Initiative, flexibility and reliability 
-Enjoyment of communicating and talent in dealing with people
-Arithmetic knowledge (advanced knowledge) - very good in basic calculation types, percentage calculation, excel, invoicing, etc. 
-Accuracy and attention to detail in administrative and organisational activities
What awaits you: 
-A varied job with varied area of responsibility and good insights into business life and a future-oriented company
-A job with a lot of flexibility (Home office partly possible)
-An internationally renowned company and working closely with CEO neuroscientist (Frau Dr.)
-A pleasant and fun working environment in a motivated team
-Independent work with varied tasks
-central office location near the train & tram station (only 4-5 minutes walk) 

-flexible holiday planning (depending on needs and arrangement)
-overpayment possible depending on qualification & experience by agreement.
Start of work: flexible
Start of service: immediately 
Office: Vienna, 1090 Boltzmanngasse

Wien, 09. Bezirk, Alsergrund

Englisch

assistent-in-teilzeit-freiberuflich-wien-flexible-hours

Assistent:in Teilzeit/Freiberuflich - Wien- Flexible Hours!

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